Virtual Events

Online Event Registration Platform- Finding the Best Solution

Technology is changing everything around you. Whether you go to a play station, mall, movie, or event, everyone is digitizing their way of working. One of the remarkable aspects is online event registrations which amazed everyone. 

Now, no one has to stop in long queues for registration and go counter to counter for one ticket. Everything will now be possible at their fingertips. Audiences can do everything online and attend the event without hassle. 

However, many organizers still face trouble with online registration and choosing the best platform, keeping their event needs in mind.

Hence, here we have a detailed blog that will guide you to find the best online event registration platform in 2023 without hassle. 

How to Choose the Best Online Event Registration Platform?

Searching and choosing the best registration platform is not a big deal. You just have to keep three things in mind: Check Reviews, Key Features, and Affordability. So, without further ado, let’s see all these aspects in detail and ensure the best outcome. 

How to Choose the Best Online Event Registration Platform

1. Shortlist the Best Based on Their Reviews

You can find a lot of event registration systems and platforms online. However, you can pick the best one to help you achieve your goal without hassle. So, you can get started by checking the reviews of various service providers. 

You can trust the feedback from other customers who have experienced their features and functionalities well. Start with positive feedback and try to list and understand what that event registration solution is good at; similarly, check the negative aspects and understand what problems their customers have to face sometimes. 

You will find some problems in every solution, as nothing is perfect. Still, you can trust the one that is able to fulfill all your requirements. Hence, you can check their features and ask the following questions while searching for an answer. 

2. Compare the List Based on Their Offered Key Features

These questions are essential as they will help you select the online event registration solution with better experience and integration to make event ticketing at your event easy. 

1. Can I Create My Own Personalized Registration Page?

Self-management, as well as customization, can help you make a better impact on your audience about your brand and events. Hence, online registration will be beneficial if you get a personalization option for your registration page. You can add various demographic details in the form as per your requirements. Also, create a buzz about your event by adding a countdown on your event registration page. 

So, look for a self-manageable registration page solution. 

2. Can I Get Paid, Unpaid, and Invitation Based Registration?

It is essential to find an all-in-one event registration solution so you can get all types of signups on the same page. Whether you conduct a paid, free, or invitation-based event, it is necessary that you will get the chance to manage everything on the same page. 

So, look for a solution that allows you to take paid, free, or invite-based registration without hassle. 

3. Can I Opt for Multiple Categories in One Form?

Instead of making multiple diversions for different classifications for your event registration, you can simply keep everything rationalized with one form. So, you need a platform where you can create different categories on the same page easing the complete process. 

So, look for a Multi-Category Registration Solution. 

4. Can I Create a Microsite for My Event Registration?

A microsite can help you share complete information about your event in different ways and using a variety of content formats. Hence, it is essential that your picked solution provides you with a microsite for better knowledge sharing. You can display gifs, infographics, images, teasers, trailers, and more content for your brand promotion. Also, you can integrate internal and external links to divert the audience after they register. 

So, look for a microsite + registration form solution. 

5. Will You Be Able to Provide a Mobile-First Experience to the Audience?

Approximately 54% of overall web traffic comes from mobile devices rather than PCs or laptops. Hence, ensure that your registration page will be available for mobile registrants. It can make it easy for your audience to open the form in real-time and register without hassle. 

So, look for a solution that ensures a mobile-friendly view. 

6. Can I Offer Discounts and Manage Them At the Same Place?

Deals and coupons are the best way to grab the maximum attention of your audience. So, it is vital that you exhibit all the available options for discounts on your registration form as well. Your chosen online event registration service providers must have space to showcase various offers on the page and lure the audience to register in real time. 

So, you need a solution that can help maintain discounts and coupons. 

7. How Will Digital Badge and Ticket Invitations Work?

You may have received QR-based tickets every time you go to a movie. Similarly, your audience will receive M-badges online with a QR code. They just have to show that badge at the time of entry, and you can let them in after scanning the ticket. It will be a non-transferable and one-use ticket. Hence, every attendee will receive unique access to the event. Also, you can send invitations to your guests, taking their confirmation and sharing the passes online with them. 

Hence, you will get a badge builder to create tickets for all your registrants. Also, you can print these tickets at the event to provide them with physical badges to wear throughout the event. 

So, look for a solution supporting digital badges and ticket invites. 

In-Person, Hybrid, Virtual

Create an Extraordinary Event Experience
Across All Event Formats


8. What Can I Get with WhatsApp-Driven Communication and CRM?

WhatsApp Automation can be your one-stop solution for all the registration system requirements. It provides you with the following benefits: 

  1. Online and on-spot registration.
  2. Effective RSVP management.
  3. Share QR code-based digital tickets.
  4. Direct communication with a moderator. 
  5. Send Notification.
  6. Custom replies for frequently asked questions.
  7. Build a campaign and elevate it with rich media, like images, videos, PDFs, etc.
  8. Get advanced interactive message templates, like CTAs & Quick Reply buttons.
  9. Post-event collect feedback.
  10. Customer support.

So, look for WhatsApp automation to create a seamless experience. 

9. Can I Incorporate Third-Party Tools As Well?

You can enhance the communication, engagement, as well as networking opportunities at your event with third-party integrations. Hence, you can choose any app or software to incorporate into your registration platforms, such as WhatsApp, Zoom Meeting, MS Team, Google Meet, BlueJeans, Razorpay, Hubspot, PayPal, and more. 

So, keep the event registration solution with third-party integration on priority. 

10. What Additional Modules Can You Offer Me?

It does not matter to which industry you belong. You will need to share some essential data with your audience, and you need a proper space for it. Hence, you need a keynote session to provide all the modules for e-commerce, hotel booking, packages, speaker management, volunteer management, online certifications for attendees, VIP guest experience integrations, custom process interfaces, and more. 

So, choose an event registration system with powerful add-on modules. 

3. Match Their Pricing and Your Budget for the Final Decision

Match Their Pricing and Your Budget for the Final Decision

After you have shortlisted all the top event registration platforms and checked their customer reviews and key features, it is now time to check and make a budget for your event. You have to keep control of your budget to ensure it is not over your affordability. Keep your goals in mind and measure the cost that can help you get some profit at the end of the event. 

4. Things to Consider If you Want an App For On-Spot Management

You can also opt for the event registration app for more seamless and immersive event registration management. An app can make all the work easy as you can get all the details at the same place without hassle. You can get a lot of benefits with an App as follows: 

  1. Save time and effort.
  2. Standardize process.
  3. Ease of deployment and ease of use.
  4. All Digital and gives good control to the organizer.
  5. Act as a Smart AI Integration.
  6. Integrate with WhatsApp for a big impact & ROI.
  7. Mobile first design for the ease of users and organizers
  8. Backup of all the processes.
  9. Get centralized data management.
  10. Detailed reporting.
  11. Set up online surveys.
  12. Go Green; Support an Eco-friendly and Sustainable Event.

Get a Free Demo with Dreamcast Today!

If you are confused about the platform or app, we can help you. Dreamcast is a great event registration management solution that can help you eliminate various errors without hassle. You can create a seamless experience for your audience with our integrations and automation. 

So, what are you waiting for? Reach us with your queries today and get a free demo here!

In-Person, Hybrid, Virtual

Create an Extraordinary Event Experience
Across All Event Formats

Bhumika Vashist

Bhumika is an enthusiastic reader and writer who firmly believes that a pen is more powerful than a sword. A happy-go-lucky person, you would find Bhumika either heeding up with the market trends or giving words to her thoughts in her free time.

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