A 2-day virtual event by Oman food safety & quality hosted on Dreamcast virtual event platform was a grand success with all the appreciation and response it received.

The global virtual conference 2021 by Oman Food Safety & Quality was powered by Dreamcast virtual event platform. With the ongoing situation of the pandemic, hosting a virtual conference has become the need of the hour. So, Dreamcast was there to take the conference onboard virtually and curated a perfect custom virtual platform by amalgamating the most brilliant features that best matched the event requirement. Altogether, the virtual conference was a massive hit and delivered breathtaking event experiences to attendees.

The team of experts at Dreamcast closely understood the event requirements and offered the best possible solutions that best match the event requirements to recreate physical event experiences in a virtual space. We completely took the responsibility to offer a 3D virtual venue set up that helps in enhancing brand value and offered the most engaging features during the event that hooked attendees for longer hours. The easy navigation facility made it easy for attendees to navigate throughout the event whereas complete technical assistance at the event made the user journey seamless. Altogether, the virtual conference closely replicated live physical event experiences in a virtual space phenomenally. Thus making it a truly global experience.

Key Highlights of the virtual event hosted on Dreamcast virtual event platform:

Dynamic lobby with custom virtual avatars to replicate the essence of physical events. Networking Lounge for attendees to connect with other attendees and have interactions in real-time.

Auditorium with the agenda, Live polls & Ask a Question feature to keep attendees interested in the sessions.

Exhibition Halls with custom virtual booths.

Exhibitor finder feature where the list of exhibitors is displayed. One can select from the list and connect with the exhibitor they want.

Feedback forms to gain attendee’s opinions before they leave the event.

Oman Food Safety & Quality hosted a 2-day virtual conference with the assistance of Dreamcast. We beautifully crafted a marvelous platform with enthralling features for the event. Right from offering a live discussion room with “ask a question” functionality to enable attendees to ask their questions to complete professional assistance to information desk with conference agenda to the custom environment, Dreamcast offered every possible feature that recreated the essence of physical conferences in a digital environment. The virtual conference hosted on our platform is another hit event enhancing our work portfolio!

The SHRM India Annual Conference (SHRM IAC) presented a series of significant challenges:

The 12th edition of the SHRM India Annual Conference (SHRM IAC) constituted a complex registration hurdle. On Day-1 of the event, the organizing team faced the tough task of managing the registration process for over 2000 attendees. What made this challenge particularly intricate was the diverse nature of the attendees. They were categorized into 6 categories, each requiring access to different breakout rooms and meal options. This demanded a registration system that could not only handle the sheer number of attendees but also cater to their specific preferences and needs, ensuring a seamless and personalized experience for each participant.

At SHRM IAC 2023, the need for quick and efficient networking solutions emerged as a paramount concern. In today’s fast-paced world, creating opportunities for attendees to engage in meaningful interactions is a top priority. This challenge called for innovative solutions to bridge the gap between individuals from various backgrounds, allowing them to connect, exchange ideas, and foster collaborations.

These challenges necessitated creative solutions and innovative approaches to ensure the event’s seamless operation and the satisfaction of its diverse and discerning attendees.

To address these challenges, SHRM turned to Dreamcast, a leading All-in-One Event-Tech platform. Dreamcast offered a suite of innovative solutions:

In order to overcome the complex registration challenge, SHRM harnessed Dreamcast’s cutting-edge DC Smart Registration system. This innovative solution was designed to offer attendees an experience reminiscent of a hassle-free airport check-in. It was not merely a means to handle the vast number of attendees but also to do so with efficiency and grace. This solution eliminated the nightmare of long queues, ensuring over 2,500 attendees were swiftly and seamlessly registered. The Smart Registration system proved to be a game-changer, streamlining the event’s initial process and setting a precedent for a convenient and efficient attendee experience.

With Seven Parallel Breakout Sessions, attendee engagement and learning opportunities became central to the success of SHRM IAC 2023. Dreamcast seamlessly recorded over 1,500 footfalls across these sessions. This innovation facilitated the management of multiple tracks simultaneously, making sure that attendees could access the sessions of their choice without any hiccups. It resulted in a more enriched and interactive experience, with attendees gaining valuable insights and networking opportunities in a manner tailored to their preferences.

Efficiently distributing over 1,500 event merchandise was another challenge addressed by Dreamcast’s technology. The Zapping tool was deployed, ensuring attendees received all the essential materials for the event. This solution not only saved time but also ensured that all attendees had access to the necessary resources, setting the stage for a cohesive and comprehensive event experience.

In the era of contactless interactions, facilitating networking was essential. Dreamcast’s multipurpose QR codes became a bridge to connect attendees. Through these QR codes, attendees had the ability to effortlessly exchange business cards, thereby creating a networking environment that was not only convenient and efficient but also prioritized safety. This innovative solution served as a seamless platform for fostering valuable connections and collaborations, perfectly aligning with the prevailing need for minimal physical contact.

Dreamcast provided a range of solutions from online payment registration to on-the-spot registration and badge printing. Attendees gained access to various event areas based on their categories, including the Lounge, meal locations, event merchandise collection, and breakout rooms. Dreamcast’s comprehensive suite was the backbone of the conference. It provided everything needed for the event’s technology, so there was no need to switch between different systems, which made things a lot easier.

Dreamcast, as an All-in-One Event-Tech platform, became SHRM’s partner of choice for a multitude of reasons. Dreamcast offers a comprehensive suite of solutions, each designed to enhance and elevate the event experience. The array of cutting-edge solutions provided by Dreamcast includes:

• Smart Registration: Smooth and efficient check-ins play a vital role in ensuring the success of the event. A slow and inconsistent check-in tends to create a bad, unsatisfying attendee experience. KEMA has been facing a great challenge in making the check-in experience smooth and quick for all attendees.
• Mobile App featuring navigation and session alerts.
• WhatsApp Automation: With WhatsApp-powered communication, Dreamcast enhances the convenience of registration, ticketing, and RSVP management, making the entire process more accessible and user-friendly.
• Cashless Payments: The platform facilitates secure and hassle-free cashless payment options, streamlining financial transactions for numerous event categories.
• Quick Check-In and Badging: Dreamcast improves the entry process with efficient check-in and badge printing, significantly reducing wait times and ensuring a smooth start to the event.
• Turnstile Access: Dreamcast’s turnstile access system ensures a safe and controlled environment for all attendees.
• Live Streaming & Engagement: Dreamcast makes it possible to deliver captivating and immersive event content to a global audience, increasing engagement and accessibility.
• Effective CRM: Managing data, relationships, and communication with precision is made possible with Dreamcast’s robust Customer Relationship Management (CRM) capabilities.

SHRM’s decision to choose Dreamcast as its event technology partner was driven by the platform’s ability to provide a holistic and streamlined approach to event management. With Dreamcast, SHRM found a solution that not only met its immediate challenges but also enabled the delivery of an exceptional event experience.

“We had a great experience with Dreamcast’s team. They are using the latest technologies, which made the overall experience for organizers and attendees excellent & we’d definitely look forward to working with Dreamcast again.”

Mr. Neeraj Deginal, the Chief Technology Officer at SHRM

In the end, Dreamcast’s smart event solutions transformed SHRM IAC 2023 into a seamless and efficient experience. Dreamcast helped meet the complex needs of the event and the expectations of both organizers and attendees. Our commitment to innovation and expertise in event technology was a driving force behind the success of this landmark event. Want to know more about Dreamcast? Connect with us now