From Access to Engagement: The Dreamcast-Powered WCEF 2026 Experience

Event: World Circular Economy Forum 2026 (WCEF2026)

Dates: 15–18 September 2026

Venue: Mahatma Mandir Convention Centre, Gandhinagar, Gujarat

Event Technology Partner: Dreamcast

As an event technology partner, Dreamcast supported the onsite access and digital engagement experience, helping attendees move through the venue, discover sessions, schedule meetings, and connect with exhibitors.

Key Numbers

• 3,614 attendees across the two recorded days
• 5,010 session scans on Day 1
• 4,560 session scans on Day 2
• 9,570 total session scans

As an event technology partner for WCEF 2026, Dreamcast supported several important parts of the onsite and digital attendee experience. The technology was used to simplify venue access, facilitate session participation, help attendees plan meetings and schedules, and give exhibitors a simpler way to capture leads.

The solutions covered both the physical experience at the venue and the digital experience through the WCEF Event App.

QR Badge Check-In and On-the-Spot Badge Printing

Dreamcast supported QR-based badge check-in at the venue, allowing attendees to use their digital credentials for verification when they arrived.

Once the QR code was scanned and the attendee was verified, the badge could be printed onsite. The process followed a simple Scan → Print → Done flow, reducing the number of steps required between arriving at the venue and receiving a physical event badge.

This also gave the onsite team a digital way to verify attendee credentials before issuing badges, helping connect the check-in process with controlled venue access.

Authorized-Only Venue Entry

WCEF 2026 required controlled access to the event venue. Dreamcast supported an authorized-only entry process, in which attendee credentials could be verified before access was granted. The approach helped the onsite team manage who could enter the venue while keeping the access process connected to digital attendee credentials. This was particularly relevant for an event with different participants, sessions, meetings, and exhibitor interactions taking place throughout the venue.

By combining QR-based verification with access control, the entry process could remain digital and structured rather than relying entirely on manual verification.

WCEF Event App Powered By Dreamcast

The WCEF Event App acted as a digital companion for attendees throughout the event. Instead of using the app only for basic event information, it brought together features that helped participants plan their schedules, discover sessions, and connect with other people at the forum.

The app included a hall-wise and session-wise agenda, allowing attendees to see what was happening across different areas of the venue and organize their schedules around relevant sessions. It also included a smart meeting scheduler, giving attendees a way to plan meetings during the forum rather than coordinating every interaction manually.

Smart Meeting Scheduler

With multiple attendees and stakeholders participating in the forum, finding time for relevant meetings was an important part of the event experience.

The smart meeting scheduler within the WCEF Event App helped attendees organize meetings during the event. It gave participants a dedicated digital mechanism for planning their interactions and fitting meetings around the broader event agenda. This connected networking with the rest of the event experience, allowing attendees to manage meetings alongside sessions and other activities.

Hall-Wise and Session-Wise Agenda

The WCEF Event App also provided a hall-wise and session-wise agenda, helping attendees navigate the event program. Participants could use the digital agenda to identify sessions based on where they were taking place and plan which sessions to attend. This was particularly useful when multiple sessions were running across different halls. The session information also complemented the onsite session-scanning process, creating a digital layer around session participation.

Lead Retrieval for Exhibitors

Dreamcast also supported lead retrieval for exhibitors, making it easier for exhibitors to capture and manage attendee interactions. At a forum where exhibitors and participants interacted throughout the event, lead retrieval provided a structured way to record relevant visitor information instead of depending entirely on manual note-taking. This helped turn exhibitor interactions into digitally captured leads that could be managed after the event as part of the exhibitor's follow-up process.

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Across the two recorded event days, 3,614 attendees were recorded, with 5,010 session scans on Day 1 and 4,560 session scans on Day 2. In total, the event recorded 9,570 session scans.

The combination of QR-based access, onsite badge printing, session scanning, and the WCEF Event App created connected digital touchpoints throughout the event. Attendees could move from venue access to sessions and meetings, while exhibitors had a dedicated way to capture leads from their interactions.

Watch the video below to see how Dreamcast supported the WCEF 2026 event experience in action.

WCEF 2026 showed how the right event technology can connect venue access, attendee engagement, networking, session participation, and exhibitor interactions within one event experience.

Dreamcast provides technology solutions that support these different requirements, including QR badge check-in, onsite badge printing, access management, event apps, session scanning, meeting scheduling, and exhibitor lead retrieval.

Whether you are planning a conference, forum, exhibition, or large-scale business event, Dreamcast can help you build a more connected digital and onsite experience for attendees, exhibitors, and event teams.

Ready to simplify your next event experience? Explore how Dreamcast can power your event from onsite access to attendee engagement.