{"id":2193,"date":"2020-06-05T16:45:27","date_gmt":"2020-06-05T11:15:27","guid":{"rendered":"http:\/\/www.dreamcast.in\/blog\/?p=2193"},"modified":"2023-07-10T16:45:21","modified_gmt":"2023-07-10T11:15:21","slug":"tips-for-hosting-successful-virtual-events","status":"publish","type":"post","link":"https:\/\/www.dreamcast.in\/blog\/tips-for-hosting-successful-virtual-events\/","title":{"rendered":"Virtual Events: 20 Tips For A Successful Online Event"},"content":{"rendered":"<div id=\"bsf_rt_marker\"><\/div>\r\n<p>The concept of a virtual meeting has become common for businesses across the world as they help in reducing costs and come with a wide range of other benefits. However, hosting successful virtual events and meetings have become extremely important after the coronavirus pandemic.<\/p>\r\n\r\n\r\n\r\n<p>Virtual meetings are pretty straightforward and easy to host but virtual events can still be unchartered territory for most companies. For example, a lot of these companies might be wondering how could events like multi-day conferences work in virtual space?<\/p>\r\n\r\n\r\n\r\n<p>However, with the right virtual event platform, hosting successful virtual events is easier than ever. Additionally, virtual events are also more cost-effective and time-effective than physical events. And if done correctly, they can provide as much value to the attendees as a physical event, if not more.<\/p>\r\n\r\n\r\n\r\n<p>In this blog, we\u2019re going to take a look at the top 20 tips for hosting successful virtual events.<\/p>\r\n\r\n\r\n\r\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_82_2 counter-hierarchy ez-toc-counter ez-toc-white ez-toc-container-direction\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<label for=\"ez-toc-cssicon-toggle-item-69f08f93175dc\" class=\"ez-toc-cssicon-toggle-label\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #dd3333;color:#dd3333\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #dd3333;color:#dd3333\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/label><input type=\"checkbox\"  id=\"ez-toc-cssicon-toggle-item-69f08f93175dc\" checked aria-label=\"Toggle\" \/><nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.dreamcast.in\/blog\/tips-for-hosting-successful-virtual-events\/#What_is_a_Virtual_Event\" >What is a Virtual Event?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.dreamcast.in\/blog\/tips-for-hosting-successful-virtual-events\/#Tips_For_Hosting_Virtual_Events\" >Tips For Hosting Virtual Events<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.dreamcast.in\/blog\/tips-for-hosting-successful-virtual-events\/#1_%E2%80%93_Have_a_strong_vision_right_from_the_start\" >#1 &#8211; Have a strong vision right from the start<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.dreamcast.in\/blog\/tips-for-hosting-successful-virtual-events\/#2_%E2%80%93_Make_virtual_events_a_part_of_your_business_model\" >#2 &#8211; Make virtual events a part of your business model<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.dreamcast.in\/blog\/tips-for-hosting-successful-virtual-events\/#3_%E2%80%93_Focus_on_the_niche\" >#3 &#8211; Focus on the niche<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.dreamcast.in\/blog\/tips-for-hosting-successful-virtual-events\/#4_%E2%80%93_Have_a_unique_hook\" >#4 &#8211; Have a unique hook<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.dreamcast.in\/blog\/tips-for-hosting-successful-virtual-events\/#5_%E2%80%93_Provide_a_great_offer_to_the_attendees\" >#5 &#8211; Provide a great offer to the attendees<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/www.dreamcast.in\/blog\/tips-for-hosting-successful-virtual-events\/#6_%E2%80%93_Get_used_to_an_intense_planning_process\" >#6 &#8211; Get used to an intense planning process<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/www.dreamcast.in\/blog\/tips-for-hosting-successful-virtual-events\/#7_%E2%80%93_Create_strong_relationships_before_the_event\" >#7 &#8211; Create strong relationships before the event<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/www.dreamcast.in\/blog\/tips-for-hosting-successful-virtual-events\/#8_%E2%80%93_Pick_the_right_speakers\" >#8 &#8211; Pick the right speakers<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/www.dreamcast.in\/blog\/tips-for-hosting-successful-virtual-events\/#9_%E2%80%93_Pursue_a_win-win_approach\" >#9 &#8211; Pursue a win-win approach<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/www.dreamcast.in\/blog\/tips-for-hosting-successful-virtual-events\/#10_%E2%80%93_Good_design_is_vital\" >#10 &#8211; Good design is vital<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/www.dreamcast.in\/blog\/tips-for-hosting-successful-virtual-events\/#11_%E2%80%93_Use_the_right_virtual_events_platform\" >#11 &#8211; Use the right virtual events platform<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-14\" href=\"https:\/\/www.dreamcast.in\/blog\/tips-for-hosting-successful-virtual-events\/#12_%E2%80%93_Create_actionable_content_before_the_event\" >#12 &#8211; Create actionable content before the event<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-15\" href=\"https:\/\/www.dreamcast.in\/blog\/tips-for-hosting-successful-virtual-events\/#13_%E2%80%93_Constantly_communicate_with_speakers_and_influencers\" >#13 &#8211; Constantly communicate with speakers and influencers<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-16\" href=\"https:\/\/www.dreamcast.in\/blog\/tips-for-hosting-successful-virtual-events\/#14_%E2%80%93_Promote_the_speakers_and_partners_and_help_them_be_successful\" >#14 &#8211; Promote the speakers and partners and help them be successful<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-17\" href=\"https:\/\/www.dreamcast.in\/blog\/tips-for-hosting-successful-virtual-events\/#15_%E2%80%93_Automate_as_much_as_possible_for_hosting_successful_virtual_events\" >#15 &#8211; Automate as much as possible for hosting successful virtual events<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-18\" href=\"https:\/\/www.dreamcast.in\/blog\/tips-for-hosting-successful-virtual-events\/#16_%E2%80%93_Put_in_the_work_to_promote_the_event\" >#16 &#8211; Put in the work to promote the event<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-19\" href=\"https:\/\/www.dreamcast.in\/blog\/tips-for-hosting-successful-virtual-events\/#17_%E2%80%93_Use_affiliate_marketing\" >#17 &#8211; Use affiliate marketing<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-20\" href=\"https:\/\/www.dreamcast.in\/blog\/tips-for-hosting-successful-virtual-events\/#18_%E2%80%93_Cover_a_wide_base_but_understand_the_80_20_principle\" >#18 &#8211; Cover a wide base but understand the 80:20 principle<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-21\" href=\"https:\/\/www.dreamcast.in\/blog\/tips-for-hosting-successful-virtual-events\/#19_%E2%80%93_Host_a_live_hangout_just_before_the_event\" >#19 &#8211; Host a live hangout just before the event<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-22\" href=\"https:\/\/www.dreamcast.in\/blog\/tips-for-hosting-successful-virtual-events\/#20_%E2%80%93_Be_grateful_and_have_gratitude_after_the_event\" >#20 &#8211; Be grateful and have gratitude after the event<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-23\" href=\"https:\/\/www.dreamcast.in\/blog\/tips-for-hosting-successful-virtual-events\/#Host_your_next_Virtual_Event_with_Dreamcast\" >Host your next Virtual Event with Dreamcast!<\/a><\/li><\/ul><\/nav><\/div>\n<h2 class=\"wp-block-heading\" id=\"what-is-a-virtual-event\"><span class=\"ez-toc-section\" id=\"What_is_a_Virtual_Event\"><\/span>What is a Virtual Event?<span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n\r\n\r\n\r\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"620\" height=\"454\" src=\"http:\/\/www.dreamcast.in\/blog\/wp-content\/uploads\/2020\/06\/Virtual-Events-and-Fairs.png\" alt=\"Virtual Events\" class=\"wp-image-2150\" srcset=\"https:\/\/www.dreamcast.in\/blog\/wp-content\/uploads\/2020\/06\/Virtual-Events-and-Fairs.png 620w, https:\/\/www.dreamcast.in\/blog\/wp-content\/uploads\/2020\/06\/Virtual-Events-and-Fairs-300x220.png 300w\" sizes=\"auto, (max-width: 620px) 100vw, 620px\" \/><\/figure><\/div>\r\n\r\n\r\n\r\n<p>Virtual events are just like physical events, except the entire event takes place in a virtual space. Even though they are hosted over the internet, there are just as engaging for the attendees and create a highly personalized experience for every single attendee.<\/p>\r\n\r\n\r\n\r\n<p>Depending on the goal of the event, there can be a number of different <a href=\"https:\/\/www.dreamcast.in\/blog\/8-type-of-events-that-can-go-virtual-during-pandemic\/\">types of virtual events<\/a> such as virtual trade shows, virtual job fairs, a virtual conference, and more!<\/p>\r\n\r\n\r\n\r\n<p>A virtual event doesn\u2019t need to be limited to a single event. It can actually extend into multiple days with many speakers. In essence, a virtual event provides incredible value for everyone involved &#8211; the speakers, the attendees, and the host!<\/p>\r\n\r\n\r\n\r\n<h2 class=\"wp-block-heading\" id=\"tips-for-hosting-virtual-events\"><span class=\"ez-toc-section\" id=\"Tips_For_Hosting_Virtual_Events\"><\/span>Tips For Hosting Virtual Events<span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n\r\n\r\n<iframe loading=\"lazy\" width=\"685\" height=\"385\" src=\"https:\/\/www.youtube.com\/embed\/EZ1OZJxp9s4\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture\" allowfullscreen><\/iframe>\r\n\r\n<p>Live <a href=\"https:\/\/www.dreamcast.in\/blog\/virtual-event\/\">virtual events<\/a> need management just like physical events do. Of course, there are some differences, for example, you don\u2019t have to deal with setting up the venues, but there are some new challenges such as setting up the virtual environment, ensuring all the speakers are connected, etc.<\/p>\r\n\r\n\r\n\r\n<p>This is why it is important to ensure you pick the right virtual events platform for hosting successful virtual event.<\/p>\r\n\r\n\r\n\r\n<p>Once you\u2019ve picked the best platform for your needs, here are some additional tips that will help you in hosting successful virtual events!<\/p>\r\n\r\n\r\n\r\n<h3 class=\"wp-block-heading\" id=\"1-have-a-strong-vision-right-from-the-start\"><span class=\"ez-toc-section\" id=\"1_%E2%80%93_Have_a_strong_vision_right_from_the_start\"><\/span>#1 &#8211; Have a strong vision right from the start<span class=\"ez-toc-section-end\"><\/span><\/h3>\r\n\r\n\r\n\r\n<p>A <a href=\"https:\/\/www.dreamcast.in\/conference-live-streaming.php\">virtual conference<\/a>, like a physical conference, needs to have a central powerful vision to make it engaging for attendees.<\/p>\r\n\r\n\r\n\r\n<p>This is why it&#8217;s important to start off with a strong vision about how your virtual event will look like. Once you have the vision for your event ready, all the other pieces start falling into place really quickly.<\/p>\r\n\r\n\r\n\r\n<h3 class=\"wp-block-heading\" id=\"2-make-virtual-events-a-part-of-your-business-model\"><span class=\"ez-toc-section\" id=\"2_%E2%80%93_Make_virtual_events_a_part_of_your_business_model\"><\/span>#2 &#8211; Make virtual events a part of your business model<span class=\"ez-toc-section-end\"><\/span><\/h3>\r\n\r\n\r\n\r\n<p>Live virtual events are not just events but also a great marketing opportunity. There are countless webinars, podcasts, and blogs in the world but not every company is leveraging the idea of a virtual event as a marketing tool. <\/p>\r\n\r\n\r\n\r\n<p>By incorporating virtual events into your business model, you can gain significant advantages in terms of marketing and revenue. Instead of just thinking of hosting a virtual event as a one-off thing, it is a good idea to have a sustainable plan and make it a regular part of your strategy. Read more about <a href=\"https:\/\/www.dreamcast.in\/blog\/virtual-events-and-b2b-marketing\/\">Virtual Events and B2B Marketing<\/a>.<\/p>\r\n\r\n\r\n\r\n<h3 class=\"wp-block-heading\" id=\"3-focus-on-the-niche\"><span class=\"ez-toc-section\" id=\"3_%E2%80%93_Focus_on_the_niche\"><\/span>#3 &#8211; Focus on the niche<span class=\"ez-toc-section-end\"><\/span><\/h3>\r\n\r\n\r\n\r\n<p>In live virtual events, you should focus on a narrow niche instead of trying to cover a wide base. By picking up the right niche, you\u2019re not only going to target audiences that are more relevant to your event but also provide a much better experience for the audiences.<\/p>\r\n\r\n\r\n\r\n<h3 class=\"wp-block-heading\" id=\"4-have-a-unique-hook\"><span class=\"ez-toc-section\" id=\"4_%E2%80%93_Have_a_unique_hook\"><\/span>#4 &#8211; Have a unique hook<span class=\"ez-toc-section-end\"><\/span><\/h3>\r\n\r\n\r\n\r\n<p>A \u201chook\u201d is what draws your attendees to your event. A great hook can help your virtual event stand out and get people more interested.<\/p>\r\n\r\n\r\n\r\n<p>When it comes to creating hooks for events, you should focus on creating something that is unique and draws people in. A great hook for any virtual event should be original, interesting, and completely in line with the vision of the event.<\/p>\r\n\r\n\r\n\r\n<h3 class=\"wp-block-heading\" id=\"5-provide-a-great-offer-to-the-attendees\"><span class=\"ez-toc-section\" id=\"5_%E2%80%93_Provide_a_great_offer_to_the_attendees\"><\/span>#5 &#8211; Provide a great offer to the attendees<span class=\"ez-toc-section-end\"><\/span><\/h3>\r\n\r\n\r\n\r\n<p>One of the major aspects of virtual event management is marketing and ensuring that the attendees love what your virtual event has to offer to them.<\/p>\r\n\r\n\r\n\r\n<p>It is always a good exercise to think about the value that your virtual event provides to the attendees and to ensure the offer for the event is irresistible for your attendees.<\/p>\r\n\r\n\r\n\r\n<h3 class=\"wp-block-heading\" id=\"6-get-used-to-an-intense-planning-process\"><span class=\"ez-toc-section\" id=\"6_%E2%80%93_Get_used_to_an_intense_planning_process\"><\/span>#6 &#8211; Get used to an intense planning process<span class=\"ez-toc-section-end\"><\/span><\/h3>\r\n\r\n\r\n\r\n<p>While a great virtual events platform can make the process of planning much easier, it is still one of the things that you should definitely hyper-focus on.<\/p>\r\n\r\n\r\n\r\n<p>The planning process for a virtual event might seem to be less intense than a physical event but the truth is that planning for a virtual event is still a pretty intense focus.<\/p>\r\n\r\n\r\n\r\n<p>There\u2019s a lot of things that you should take care of when it comes to a virtual event such as picking the right dates for the event, finding the right promotion strategy, ensuring you\u2019re using the right tools and the right virtual events platform and much more!<\/p>\r\n\r\n\r\n\r\n<h3 class=\"wp-block-heading\" id=\"7-create-strong-relationships-before-the-event\"><span class=\"ez-toc-section\" id=\"7_%E2%80%93_Create_strong_relationships_before_the_event\"><\/span>#7 &#8211; Create strong relationships before the event<span class=\"ez-toc-section-end\"><\/span><\/h3>\r\n\r\n\r\n\r\n<p>To <a href=\"https:\/\/www.dreamcast.in\/blog\/how-to-execute-virtual-events-and-virtual-conferences\/\">host a virtual event<\/a>, you would need help from a number of people, especially influencers and speakers.<\/p>\r\n\r\n\r\n\r\n<p>A lot of companies do not invest much time into cultivating powerful relationships and approach speakers and influencers right when they need them.<\/p>\r\n\r\n\r\n\r\n<p>It can be a better approach to start the process of building relationships with the people you want to participate in your virtual event way before you actually \u201cneed\u201d them. It is also important to ensure the relationships you build are also authentic and real.<\/p>\r\n\r\n\r\n\r\n<h3 class=\"wp-block-heading\" id=\"8-pick-the-right-speakers\"><span class=\"ez-toc-section\" id=\"8_%E2%80%93_Pick_the_right_speakers\"><\/span>#8 &#8211; Pick the right speakers<span class=\"ez-toc-section-end\"><\/span><\/h3>\r\n\r\n\r\n\r\n<p>When it comes to virtual conference, finding right speakers can be one of the most important parts of the process.<\/p>\r\n\r\n\r\n\r\n<p>It is a good idea to research the speaker by going through work, social media, website, etc. A good speaker can really draw a lot of crowd to your event but a bad speaker can often end up providing a bad experience for the attendees and ruin their experience of the event.<\/p>\r\n\r\n\r\n\r\n<p>More often than not, the right approach to finding the best speakers for your event is not to just go for the biggest speakers but the speakers that are perfect for the niche and vision of your event.<\/p>\r\n\r\n\r\n\r\n<h3 class=\"wp-block-heading\" id=\"9-pursue-a-winwin-approach\"><span class=\"ez-toc-section\" id=\"9_%E2%80%93_Pursue_a_win-win_approach\"><\/span>#9 &#8211; Pursue a win-win approach<span class=\"ez-toc-section-end\"><\/span><\/h3>\r\n\r\n\r\n\r\n<p>While a virtual conference might be a lucrative option for you, the correct way to approach it is to ensure that it is a win for all the parties involved, i.e, the speakers, the audience, and you.<\/p>\r\n\r\n\r\n\r\n<p>Some things to keep in mind while planning your virtual event involve ensuring the speakers get sufficient exposure through both the event and the promotion initiatives, ensuring that your attendees have an experience that is exceptional, and lastly ensuring all of this happens while your goals are fulfilled through the virtual event.<\/p>\r\n\r\n\r\n\r\n<h3 class=\"wp-block-heading\" id=\"10-good-design-is-vital\"><span class=\"ez-toc-section\" id=\"10_%E2%80%93_Good_design_is_vital\"><\/span>#10 &#8211; Good design is vital<span class=\"ez-toc-section-end\"><\/span><\/h3>\r\n\r\n\r\n\r\n<p>When it comes to virtual event, ensuring your design is top-notch and professional should be one of your highest priorities.<\/p>\r\n\r\n\r\n\r\n<p>This not only applies to the event and the virtual venue but all parts of the event funnel. Don\u2019t be afraid to go big on the design. While good content is what satisfies the attendees, it is the design that draws them in and keeps them engaged.<\/p>\r\n\r\n\r\n\r\n<h3 class=\"wp-block-heading\" id=\"11-use-the-right-virtual-events-platform\"><span class=\"ez-toc-section\" id=\"11_%E2%80%93_Use_the_right_virtual_events_platform\"><\/span>#11 &#8211; Use the right virtual events platform<span class=\"ez-toc-section-end\"><\/span><\/h3>\r\n\r\n\r\n\r\n<p>The right platform can help you a lot when it comes to virtual event management. While there are a lot of industry-standard tools when it comes to virtual meetings (i.e. <a href=\"https:\/\/www.dreamcast.in\/blog\/virtual-agm\/\">virtual AGM<\/a>, <a href=\"https:\/\/www.dreamcast.in\/town-hall-webcasts.php\">town hall meetings<\/a>, corporate meetings etc) such as Zoom, the virtual event space is still growing.<\/p>\r\n\r\n\r\n\r\n<p>It is a good idea to check the different options you have available. Go with the one that has hosted live virtual events that follow the niche you\u2019re targeting.<\/p>\r\n\r\n\r\n\r\n<h3 class=\"wp-block-heading\" id=\"12-create-actionable-content-before-the-event\"><span class=\"ez-toc-section\" id=\"12_%E2%80%93_Create_actionable_content_before_the_event\"><\/span>#12 &#8211; Create actionable content before the event<span class=\"ez-toc-section-end\"><\/span><\/h3>\r\n\r\n\r\n\r\n<p>The content should be actionable when it comes to creating content for virtual event.<\/p>\r\n\r\n\r\n\r\n<p>What this means is that most of the content in your virtual event should be created in a way where the attendee can take some sort of action on it.<\/p>\r\n\r\n\r\n\r\n<p>For example, ensuring that there are some actionable steps the attendees can take after every presentation can be a good step as it increases engagement for both your event and the speaker. It also provides more value to your attendees which makes it a win for everyone involved!<\/p>\r\n\r\n\r\n\r\n<h3 class=\"wp-block-heading\" id=\"13-constantly-communicate-with-speakers-and-influencers\"><span class=\"ez-toc-section\" id=\"13_%E2%80%93_Constantly_communicate_with_speakers_and_influencers\"><\/span>#13 &#8211; Constantly communicate with speakers and influencers<span class=\"ez-toc-section-end\"><\/span><\/h3>\r\n\r\n\r\n\r\n<p>If you want your virtual event to be awesome, it is important to ensure that all your partners are on the same page. This is why it is a good idea to stay in touch with the speakers and influencers at your event and constantly communicate with them all through the planning phase.<\/p>\r\n\r\n\r\n\r\n<h3 class=\"wp-block-heading\" id=\"14-promote-the-speakers-and-partners-and-help-them-be-successful\"><span class=\"ez-toc-section\" id=\"14_%E2%80%93_Promote_the_speakers_and_partners_and_help_them_be_successful\"><\/span>#14 &#8211; Promote the speakers and partners and help them be successful<span class=\"ez-toc-section-end\"><\/span><\/h3>\r\n\r\n\r\n\r\n<p>The promotion plan for your virtual event should also involve the speakers and influencers of your event. At the end of the day, their success is directly related to your event\u2019s success. This is why it is important to promote the speakers and influencers to ensure they get as successful as possible.<\/p>\r\n\r\n\r\n\r\n<p>The goal should be to make the attendees excited to see every single speaker instead of just a select few. This, in turn, creates a much better virtual event filled with value for your attendees.<\/p>\r\n\r\n\r\n\r\n<h3 class=\"wp-block-heading\" id=\"15-automate-as-much-as-possible-for-hosting-successful-virtual-events\"><span class=\"ez-toc-section\" id=\"15_%E2%80%93_Automate_as_much_as_possible_for_hosting_successful_virtual_events\"><\/span>#15 &#8211; Automate as much as possible for hosting successful virtual events<span class=\"ez-toc-section-end\"><\/span><\/h3>\r\n\r\n\r\n\r\n<p>Hosting successful virtual events is a pretty intense process and there\u2019s a lot of moving pieces to handle. Fortunately, it is possible to automate a lot of the processes so you can focus on the important stuff like getting the right speakers and ensuring the promotion of your event is on point.<\/p>\r\n\r\n\r\n\r\n<p>One of the most obvious things to start automating would be the email marketing with tools like ConvertKit and GetResponse that allow you to set up complex email marketing campaigns to create a journey for every attendee through the entire event funnel.<\/p>\r\n\r\n\r\n\r\n<h3 class=\"wp-block-heading\" id=\"16-put-in-the-work-to-promote-the-event\"><span class=\"ez-toc-section\" id=\"16_%E2%80%93_Put_in_the_work_to_promote_the_event\"><\/span>#16 &#8211; Put in the work to promote the event<span class=\"ez-toc-section-end\"><\/span><\/h3>\r\n\r\n\r\n\r\n<p>Ideally, you should start promoting your event at least 3-4 events before it starts. Digital channels like social media and email marketing should be the focus of your promotions and marketing initiatives. However, it is also possible to go old-school and promote your virtual event in the real world. There\u2019s still a reason why people say word-of-mouth marketing is still super effective.<\/p>\r\n\r\n\r\n\r\n<h3 class=\"wp-block-heading\" id=\"17-use-affiliate-marketing\"><span class=\"ez-toc-section\" id=\"17_%E2%80%93_Use_affiliate_marketing\"><\/span>#17 &#8211; Use affiliate marketing<span class=\"ez-toc-section-end\"><\/span><\/h3>\r\n\r\n\r\n\r\n<p>Along with digital marketing channels like social media and email marketing, you should also use affiliate marketing as much as possible. By picking the right affiliates for your events, you can really boost the engagement for your event by multiple magnitudes.<\/p>\r\n\r\n\r\n\r\n<h3 class=\"wp-block-heading\" id=\"18-cover-a-wide-base-but-understand-the-8020-principle\"><span class=\"ez-toc-section\" id=\"18_%E2%80%93_Cover_a_wide_base_but_understand_the_80_20_principle\"><\/span>#18 &#8211; Cover a wide base but understand the 80:20 principle<span class=\"ez-toc-section-end\"><\/span><\/h3>\r\n\r\n\r\n\r\n<p>The 80:20 principle is an idea that 80% of your success comes from 20% of your efforts. This stands true when it comes to virtual events too. For example, the majority of your attendees might only come from one single marketing channel.<\/p>\r\n\r\n\r\n\r\n<p>This is why you should cast a wide net when it comes to marketing your virtual event but once you have identified the channels that work, don\u2019t be afraid to go big on them.<\/p>\r\n\r\n\r\n\r\n<h3 class=\"wp-block-heading\" id=\"19-host-a-live-hangout-just-before-the-event\"><span class=\"ez-toc-section\" id=\"19_%E2%80%93_Host_a_live_hangout_just_before_the_event\"><\/span>#19 &#8211; Host a live hangout just before the event<span class=\"ez-toc-section-end\"><\/span><\/h3>\r\n\r\n\r\n\r\n<p>Hosting a live hangout right before the event can be a great idea in order to boost event\u2019s reach and engagement.<\/p>\r\n\r\n\r\n\r\n<h3 class=\"wp-block-heading\" id=\"20-be-grateful-and-have-gratitude-after-the-event\"><span class=\"ez-toc-section\" id=\"20_%E2%80%93_Be_grateful_and_have_gratitude_after_the_event\"><\/span>#20 &#8211; Be grateful and have gratitude after the event<span class=\"ez-toc-section-end\"><\/span><\/h3>\r\n\r\n\r\n\r\n<p>Once the event is over, you should put in an effort to thank everyone that was involved with the event. This is not only a good thing to do but also to cultivate good relationships with the best speakers and influencers. It can be a good idea to hold a post-event virtual meeting with all your speakers to discuss it.<\/p>\r\n\r\n\r\n\r\n<h2 class=\"wp-block-heading\" id=\"host-your-next-virtual-event-with-dreamcast\"><span class=\"ez-toc-section\" id=\"Host_your_next_Virtual_Event_with_Dreamcast\"><\/span>Host your next Virtual Event with Dreamcast!<span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n\r\n<iframe loading=\"lazy\" width=\"685\" height=\"385\" src=\"https:\/\/www.youtube.com\/embed\/z-fGyfRHs8Q\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture\" allowfullscreen><\/iframe>\r\n\r\n\r\n<p>Are you looking to create the next big virtual event for your brand? Partner with <a href=\"https:\/\/www.dreamcast.in\/\">Dreamcast<\/a> and create engaging and powerful live virtual events for audiences all over the world!<\/p>\r\n\r\n\r\n\r\n<div class=\"wp-block-button aligncenter\"><a class=\"wp-block-button__link has-text-color has-very-light-gray-color has-background has-vivid-red-background-color\" href=\"https:\/\/www.dreamcast.in\/getstarted.php\" target=\"_blank\" rel=\"noopener noreferrer\">Book Demo Now<\/a><\/div>\r\n","protected":false},"excerpt":{"rendered":"<p>The concept of a virtual meeting has become common for businesses across the world as they help in reducing costs and come with a wide range of other benefits. However, hosting successful virtual events and meetings have become extremely important after the coronavirus pandemic. Virtual meetings are pretty straightforward and easy to host but virtual &hellip; <\/p>\n<p class=\"link-more\"><a href=\"https:\/\/www.dreamcast.in\/blog\/tips-for-hosting-successful-virtual-events\/\" class=\"more-link\">Continue reading<span class=\"screen-reader-text\"> &#8220;Virtual Events: 20 Tips For A Successful Online Event&#8221;<\/span><\/a><\/p>\n","protected":false},"author":4,"featured_media":2198,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[8,9],"tags":[],"class_list":["post-2193","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-virtual-events","category-webinars"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Virtual Events: Tips For Hosting Successful Virtual Events<\/title>\n<meta name=\"description\" content=\"Virtual events are like physical events, except the entire event takes place in a virtual space. Here are 20 tips for hosting successful virtual events.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.dreamcast.in\/blog\/tips-for-hosting-successful-virtual-events\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Virtual Events: Tips For Hosting Successful Virtual Events\" \/>\n<meta property=\"og:description\" content=\"Virtual events are like physical events, except the entire event takes place in a virtual space. Here are 20 tips for hosting successful virtual events.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.dreamcast.in\/blog\/tips-for-hosting-successful-virtual-events\/\" \/>\n<meta property=\"og:site_name\" content=\"Dreamcast Blog\" \/>\n<meta property=\"article:published_time\" content=\"2020-06-05T11:15:27+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2023-07-10T11:15:21+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.dreamcast.in\/blog\/wp-content\/uploads\/2020\/06\/Tips-For-A-Successful-Virtual-Event.png\" \/>\n\t<meta property=\"og:image:width\" content=\"1600\" \/>\n\t<meta property=\"og:image:height\" content=\"470\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/png\" \/>\n<meta name=\"author\" content=\"Pushpak Kacholia\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Pushpak Kacholia\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"10 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/www.dreamcast.in\\\/blog\\\/tips-for-hosting-successful-virtual-events\\\/#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/www.dreamcast.in\\\/blog\\\/tips-for-hosting-successful-virtual-events\\\/\"},\"author\":{\"name\":\"Pushpak Kacholia\",\"@id\":\"https:\\\/\\\/www.dreamcast.in\\\/blog\\\/#\\\/schema\\\/person\\\/926d75849258932c37063db2883a3280\"},\"headline\":\"Virtual Events: 20 Tips For A Successful Online Event\",\"datePublished\":\"2020-06-05T11:15:27+00:00\",\"dateModified\":\"2023-07-10T11:15:21+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\\\/\\\/www.dreamcast.in\\\/blog\\\/tips-for-hosting-successful-virtual-events\\\/\"},\"wordCount\":2031,\"commentCount\":0,\"image\":{\"@id\":\"https:\\\/\\\/www.dreamcast.in\\\/blog\\\/tips-for-hosting-successful-virtual-events\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/www.dreamcast.in\\\/blog\\\/wp-content\\\/uploads\\\/2020\\\/06\\\/Tips-For-A-Successful-Virtual-Event.png\",\"articleSection\":[\"Virtual Events\",\"Webinars\"],\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\\\/\\\/www.dreamcast.in\\\/blog\\\/tips-for-hosting-successful-virtual-events\\\/#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/www.dreamcast.in\\\/blog\\\/tips-for-hosting-successful-virtual-events\\\/\",\"url\":\"https:\\\/\\\/www.dreamcast.in\\\/blog\\\/tips-for-hosting-successful-virtual-events\\\/\",\"name\":\"Virtual Events: Tips For Hosting Successful Virtual Events\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/www.dreamcast.in\\\/blog\\\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\\\/\\\/www.dreamcast.in\\\/blog\\\/tips-for-hosting-successful-virtual-events\\\/#primaryimage\"},\"image\":{\"@id\":\"https:\\\/\\\/www.dreamcast.in\\\/blog\\\/tips-for-hosting-successful-virtual-events\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/www.dreamcast.in\\\/blog\\\/wp-content\\\/uploads\\\/2020\\\/06\\\/Tips-For-A-Successful-Virtual-Event.png\",\"datePublished\":\"2020-06-05T11:15:27+00:00\",\"dateModified\":\"2023-07-10T11:15:21+00:00\",\"author\":{\"@id\":\"https:\\\/\\\/www.dreamcast.in\\\/blog\\\/#\\\/schema\\\/person\\\/926d75849258932c37063db2883a3280\"},\"description\":\"Virtual events are like physical events, except the entire event takes place in a virtual space. 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