{"id":2140,"date":"2020-06-01T18:31:06","date_gmt":"2020-06-01T13:01:06","guid":{"rendered":"http:\/\/www.dreamcast.in\/blog\/?p=2140"},"modified":"2023-07-10T16:45:24","modified_gmt":"2023-07-10T11:15:24","slug":"virtual-agm","status":"publish","type":"post","link":"https:\/\/www.dreamcast.in\/blog\/virtual-agm\/","title":{"rendered":"All About Virtual AGMs"},"content":{"rendered":"<div id=\"bsf_rt_marker\"><\/div>\n<p>As we entered the new gateway of digitalization, virtual events, meetings, trade shows, fairs, conferences, and virtual AGMs have paced up its game and became immensely popular. With the recent crisis of global pandemic that hit all nations, more and more companies are relying on virtual AGM solutions each passing day for exchanging their thoughts and communicating with shareholders.<\/p>\n\n\n\n<p>Switching from conventional ways of Annual General Meetings needs a number of changes and most importantly the mindset of the people involved. In this article, we are going to share a complete overview of what are virtual annual general meetings, why do you need to adopt virtual AGM solutions, How to hold a successful Virtual AGM with shareholders, and what key benefits virtual AGMs offer to companies and shareholders?<\/p>\n\n\n\n<p>Time to get started with a quick, clear, and easy guide for virtual AGMs!<\/p>\n\n\n\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_82_2 counter-hierarchy ez-toc-counter ez-toc-white ez-toc-container-direction\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<label for=\"ez-toc-cssicon-toggle-item-69f0a27e7bcbb\" class=\"ez-toc-cssicon-toggle-label\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #dd3333;color:#dd3333\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #dd3333;color:#dd3333\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/label><input type=\"checkbox\"  id=\"ez-toc-cssicon-toggle-item-69f0a27e7bcbb\" checked aria-label=\"Toggle\" \/><nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.dreamcast.in\/blog\/virtual-agm\/#What_is_a_Virtual_AGM\" >What is a Virtual AGM?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.dreamcast.in\/blog\/virtual-agm\/#Virtual_AGM_Solutions_Services\" >Virtual AGM Solutions &amp; Services<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.dreamcast.in\/blog\/virtual-agm\/#How_To_Host_Virtual_AGM_with_Shareholders\" >How To Host Virtual AGM with Shareholders?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.dreamcast.in\/blog\/virtual-agm\/#1_Lookup_for_Advanced_Technology\" >1. Lookup for Advanced Technology&nbsp;<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.dreamcast.in\/blog\/virtual-agm\/#2_Select_the_Best_Virtual_AGM_Platform\" >2. Select the Best Virtual AGM Platform<\/a><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.dreamcast.in\/blog\/virtual-agm\/#Networking_Capabilities\" >Networking Capabilities<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.dreamcast.in\/blog\/virtual-agm\/#Engagement_Features\" >Engagement Features<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/www.dreamcast.in\/blog\/virtual-agm\/#Ability_to_Organise_Breakout_Sessions\" >Ability to Organise Breakout Sessions<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/www.dreamcast.in\/blog\/virtual-agm\/#Data_Privacy_and_Security\" >Data Privacy and Security<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/www.dreamcast.in\/blog\/virtual-agm\/#Document_Presentation_Sharing_and_Downloading\" >Document\/ Presentation Sharing and Downloading<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/www.dreamcast.in\/blog\/virtual-agm\/#3_A_Strong_Internet_Connection\" >3. A Strong Internet Connection<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/www.dreamcast.in\/blog\/virtual-agm\/#4_Quick_and_Easy_Set_Up\" >4. Quick and Easy Set Up<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/www.dreamcast.in\/blog\/virtual-agm\/#5_Update_your_Shareholders_via_Emails\" >5. Update your Shareholders via Emails<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-14\" href=\"https:\/\/www.dreamcast.in\/blog\/virtual-agm\/#6_Keep_your_AGM_Meeting_Private\" >6. Keep your AGM Meeting Private<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-15\" href=\"https:\/\/www.dreamcast.in\/blog\/virtual-agm\/#7_Practice_Before_the_D-Day\" >7. Practice Before the D-Day<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-16\" href=\"https:\/\/www.dreamcast.in\/blog\/virtual-agm\/#8_Do_a_Dry_Test_Run\" >8. Do a Dry Test Run<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-17\" href=\"https:\/\/www.dreamcast.in\/blog\/virtual-agm\/#9_Be_Ready_With_a_Plan_B\" >9. Be Ready With a Plan B<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-18\" href=\"https:\/\/www.dreamcast.in\/blog\/virtual-agm\/#10_Push_Feedback_Forms\" >10. Push Feedback Forms<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-19\" href=\"https:\/\/www.dreamcast.in\/blog\/virtual-agm\/#What_are_the_Key_Advantages_of_Virtual_AGMs\" >What are the Key Advantages of Virtual AGMs?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-20\" href=\"https:\/\/www.dreamcast.in\/blog\/virtual-agm\/#1_Higher_Accessibility\" >1. Higher Accessibility<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-21\" href=\"https:\/\/www.dreamcast.in\/blog\/virtual-agm\/#2_Increased_Attendance\" >2. Increased Attendance<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-22\" href=\"https:\/\/www.dreamcast.in\/blog\/virtual-agm\/#3_Cost-Efficient_Measure\" >3. Cost-Efficient Measure<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-23\" href=\"https:\/\/www.dreamcast.in\/blog\/virtual-agm\/#4_Better_Engagement\" >4. Better Engagement<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-24\" href=\"https:\/\/www.dreamcast.in\/blog\/virtual-agm\/#5_Keeps_the_Record\" >5. Keeps the Record<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-25\" href=\"https:\/\/www.dreamcast.in\/blog\/virtual-agm\/#6_Mobile_Friendly\" >6. Mobile Friendly<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-26\" href=\"https:\/\/www.dreamcast.in\/blog\/virtual-agm\/#Why_Should_You_Adopt_Virtual_AGM_Solutions\" >Why Should You Adopt Virtual AGM Solutions?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-27\" href=\"https:\/\/www.dreamcast.in\/blog\/virtual-agm\/#1_Allows_Every_Shareholder_to_Put_Up_Their_Point\" >1. Allows Every Shareholder to Put Up Their Point<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-28\" href=\"https:\/\/www.dreamcast.in\/blog\/virtual-agm\/#2_Goodbye_to_Paperwork\" >2. Goodbye to Paperwork<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-29\" href=\"https:\/\/www.dreamcast.in\/blog\/virtual-agm\/#3_Better_Transparency_and_Accuracy\" >3. Better Transparency and Accuracy<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-30\" href=\"https:\/\/www.dreamcast.in\/blog\/virtual-agm\/#4_Virtual_Annual_General_Meetings_are_Inclusive\" >4. Virtual Annual General Meetings are Inclusive&nbsp;<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-31\" href=\"https:\/\/www.dreamcast.in\/blog\/virtual-agm\/#Wrapping_It_Up\" >Wrapping It Up<\/a><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2 class=\"wp-block-heading\" id=\"stepone\"><span class=\"ez-toc-section\" id=\"What_is_a_Virtual_AGM\"><\/span>What is a Virtual AGM?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"626\" height=\"621\" src=\"http:\/\/www.dreamcast.in\/blog\/wp-content\/uploads\/2020\/06\/Virtual-Annual-General-Meetings.png\" alt=\"Virtual Annual General Meetings\" class=\"wp-image-2181\" srcset=\"https:\/\/www.dreamcast.in\/blog\/wp-content\/uploads\/2020\/06\/Virtual-Annual-General-Meetings.png 626w, https:\/\/www.dreamcast.in\/blog\/wp-content\/uploads\/2020\/06\/Virtual-Annual-General-Meetings-300x298.png 300w, https:\/\/www.dreamcast.in\/blog\/wp-content\/uploads\/2020\/06\/Virtual-Annual-General-Meetings-150x150.png 150w, https:\/\/www.dreamcast.in\/blog\/wp-content\/uploads\/2020\/06\/Virtual-Annual-General-Meetings-100x100.png 100w\" sizes=\"auto, (max-width: 626px) 100vw, 626px\" \/><\/figure><\/div>\n\n\n\n<p>Annual General Meetings are one of the crucial events for a company, yet many people fail to attend it due to geographical constraints, resulting in missing out on important information that is being discussed in such meetings. Virtual AGMs are the best bet to rely on resolving the barrier of geographical limitations completely.<\/p>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\"><p>A meeting conducted between the members of an organization and shareholders to communicate is known as virtual annual general meetings (AGM).<\/p><\/blockquote>\n\n\n\n<p>With the evolution of technology and walking steps with the current digital ways, companies should adopt virtual methods to conduct such meetings. It should be accessible to the shareholders who can not be present at the Annual General meetings physically. Enabling with the recent technology of <a href=\"https:\/\/www.dreamcast.in\/\">live streaming<\/a> AGMs helps in facilitating audience participation and attendance from varied remote locations in a virtual space from the comfort of their own home. Virtual AGM services offer a safe and secure environment to webcast your annual general meetings live thus allowing shareholders and members of the company to connect in a virtual space.<\/p>\n\n\n\n<span class=\"embedd-msg-box\">\r\n  <span class=\"msg-title\">\r\n    <span>Host Virtual & Hybrid Events<\/span>\r\n  <\/span>\r\n  <p>Take your events online in a visually captivating environment with World's No.1 Virtual Event Platform<\/p>\r\n  <span class=\"actions\">\r\n    <a href=\"https:\/\/www.dreamcast.in\/getstarted.php\" class=\"btn-fill\">Free Demo<\/a>\r\n    <a href=\"https:\/\/www.dreamcast.in\/blog\/\" class=\"btn-bdr\">More Articles<\/a>\r\n  <\/span>\r\n<\/span>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"steptwo\"><span class=\"ez-toc-section\" id=\"Virtual_AGM_Solutions_Services\"><\/span>Virtual AGM Solutions &amp; Services<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"616\" height=\"604\" src=\"http:\/\/www.dreamcast.in\/blog\/wp-content\/uploads\/2020\/04\/Official-Business-Meetings.png\" alt=\"Official Business Meetings\" class=\"wp-image-2026\" srcset=\"https:\/\/www.dreamcast.in\/blog\/wp-content\/uploads\/2020\/04\/Official-Business-Meetings.png 616w, https:\/\/www.dreamcast.in\/blog\/wp-content\/uploads\/2020\/04\/Official-Business-Meetings-300x294.png 300w\" sizes=\"auto, (max-width: 616px) 100vw, 616px\" \/><\/figure><\/div>\n\n\n\n<p>It offers a safe and secure environment to webcast your annual general meetings live, which allows shareholders and members of the company to connect in a virtual space. <\/p>\n\n\n\n<p><a href=\"https:\/\/www.dreamcast.in\/annual-general-meetings-webcast.php\">Virtual AGM solutions<\/a> allow you to have a Q&amp;A session right after the virtual meeting for any doubt and queries along with enabled messaging. To attend a virtual annual general meeting all the shareholders and general members of the company need to register themselves before logging in. It allows them to vote for the number of shares they own. The registered shareholders hold the right to ask questions wide clear and open.<\/p>\n\n\n\n<p>Some companies may invite guests to attend the Virtual AGMs, but they do not hold any right to vote and ask questions. The platform on which you stream virtual meetings keeps track and record of everything right from the members registered, viewed, questions asked, and poll organized for auditing purposes. It helps in keeping the track of poll results. Virtual AGMs have been trending globally. It makes communications easy and convenient by reaching a wider audience thus increasing annual general meetings attendance virtually.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"stepthree\"><span class=\"ez-toc-section\" id=\"How_To_Host_Virtual_AGM_with_Shareholders\"><\/span>How To Host Virtual AGM with Shareholders?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"625\" height=\"414\" src=\"http:\/\/www.dreamcast.in\/blog\/wp-content\/uploads\/2020\/05\/Live-event-braodcasting.png\" alt=\"Virtual Events\" class=\"wp-image-2088\" srcset=\"https:\/\/www.dreamcast.in\/blog\/wp-content\/uploads\/2020\/05\/Live-event-braodcasting.png 625w, https:\/\/www.dreamcast.in\/blog\/wp-content\/uploads\/2020\/05\/Live-event-braodcasting-300x199.png 300w\" sizes=\"auto, (max-width: 625px) 100vw, 625px\" \/><\/figure><\/div>\n\n\n\n<p>Annual general meetings with shareholders are an essential part of any organization. With time virtual AGMs have become more popular with the advancements in technology as virtual events platform come into existence.<\/p>\n\n\n\n<p>Virtual AGM solutions allow the organization to connect with shareholders residing in any corner of the world in a virtual space and gain feedback from them. To hold a successful and engaging virtual annual general meeting you need to keep certain points in mind. Let\u2019s have a look:<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"1-lookup-for-advanced-technologynbsp\">1. Lookup for Advanced Technology <\/h3>\n\n\n\n<p>The technology used while conducting virtual AGM should be up to the mark that makes it easy to run without any errors. Leverage advanced speakers, a microphone, and a high-quality camera.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"2-select-the-best-virtual-agm-platform\"><span class=\"ez-toc-section\" id=\"2_Select_the_Best_Virtual_AGM_Platform\"><\/span>2. Select the Best Virtual AGM Platform<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>As you share valuable information over the internet during virtual AGMs, keeping the company\u2019s valuable information and privacy intact and secure is the utmost priority. Selecting a reliable virtual event platform is a must because the entire event is going to rely on it. The platform not only allows you to reach your audiences and gather feedback but provides you security and is auditable. The platform should support voting polls, Q&amp;A sessions, and so on.<\/p>\n\n\n\n<p>Here is the list of features one must take into account while finalising the Virtual AGM platform:<\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"networking-capabilities\"><span class=\"ez-toc-section\" id=\"Networking_Capabilities\"><\/span>Networking Capabilities<span class=\"ez-toc-section-end\"><\/span><\/h4>\n\n\n\n<p>Look for a platform that offers an enormous range of networking features to have free-flowing conversations. AI-matchmaking, Virtual networking tables, Live audio\/video 1:1 and group chats, business card exchange are some of the networking features that make networking smooth and seamless at virtual AGMs.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"engagement-features\"><span class=\"ez-toc-section\" id=\"Engagement_Features\"><\/span>Engagement Features<span class=\"ez-toc-section-end\"><\/span><\/h4>\n\n\n\n<p>Before finalising a virtual AGM platform make sure the platform has enough engagement features. It will help in holding your business stakeholders for the entire meeting and gain their valuable opinions. Select a virtual platform that allows you to host Q&amp;A sessions, conduct live polls and surveys to gain stakeholder&#8217;s feedback and opinions.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"ability-to-organise-breakout-sessions\"><span class=\"ez-toc-section\" id=\"Ability_to_Organise_Breakout_Sessions\"><\/span>Ability to Organise Breakout Sessions<span class=\"ez-toc-section-end\"><\/span><\/h4>\n\n\n\n<p>Long sessions are monotonous and when they are hosted online the task becomes even more challenging. As participants are tuned in via screen attending long sessions and watching the screen for long hours may be tiring. Look for a virtual platform that enables you to organises breakout sessions amid the event. It enables participants to interact with each other and gives them time to comprehend the discussions done.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"data-privacy-and-security\"><span class=\"ez-toc-section\" id=\"Data_Privacy_and_Security\"><\/span>Data Privacy and Security<span class=\"ez-toc-section-end\"><\/span><\/h4>\n\n\n\n<p>A virtual AGM platform must abide by the data privacy and security rules as the event involves an exchange of the company\u2019s confidential information. Selecting a platform that ensures your data privacy and security is the right pick.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"document-presentation-sharing-and-downloading\"><span class=\"ez-toc-section\" id=\"Document_Presentation_Sharing_and_Downloading\"><\/span>Document\/ Presentation Sharing and Downloading<span class=\"ez-toc-section-end\"><\/span><\/h4>\n\n\n\n<p>A virtual platform must facilitate attendees to view and download each document and PDFs shared during virtual AGM for future references. Additionally, the platform must enable individuals to share the screen with other participants to present presentations.<\/p>\n\n\n\n<span class=\"embedd-msg-box\">\r\n  <span class=\"msg-title\">\r\n    <span>Host Virtual & Hybrid Events<\/span>\r\n  <\/span>\r\n  <p>Take your events online in a visually captivating environment with World's No.1 Virtual Event Platform<\/p>\r\n  <span class=\"actions\">\r\n    <a href=\"https:\/\/www.dreamcast.in\/getstarted.php\" class=\"btn-fill\">Free Demo<\/a>\r\n    <a href=\"https:\/\/www.dreamcast.in\/blog\/\" class=\"btn-bdr\">More Articles<\/a>\r\n  <\/span>\r\n<\/span>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"3-a-strong-internet-connection\"><span class=\"ez-toc-section\" id=\"3_A_Strong_Internet_Connection\"><\/span>3. A Strong Internet Connection<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>No one enjoys a buzzing unclear or pixilated video experience, therefore, a good video experience is must. A strong and reliable internet connection with a strong bandwidth is necessary to host a virtual AGM. A strong internet connection with increased bandwidth holds the audience without letting them fall out. As a result, it helps in increasing the audience interest and engagement with the live event.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"4-quick-and-easy-set-up\"><span class=\"ez-toc-section\" id=\"4_Quick_and_Easy_Set_Up\"><\/span>4. Quick and Easy Set Up<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>The simple and effective setup makes it easy for you to host a virtual AGM. If the onboarding of shareholders and general members is easy, you will get time to concentrate on the content shared during the virtual event instead of technicalities.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"5-update-your-shareholders-via-emails\"><span class=\"ez-toc-section\" id=\"5_Update_your_Shareholders_via_Emails\"><\/span>5. Update your Shareholders via Emails<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Send notifications to your stakeholders about your virtual AGM. Notify your interested stakeholders by sending them emails. Update them with the virtual meeting format for a seamless onboarding process. Send them a quick maneuver along with a video guide to easily navigate through the virtual AGM. If in case they are new to the format, it would be helpful. The email must consist of the relevant information such as Date, time, and link for virtual AGM.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"6-keep-your-agm-meeting-private\"><span class=\"ez-toc-section\" id=\"6_Keep_your_AGM_Meeting_Private\"><\/span>6. Keep your AGM Meeting Private<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>AGM has a lot of exchange of information. The future goals and overall performance of the company are discussed during AGMs. It is a must to keep your virtual AGMs private to prevent leakage of information to competitors. To ensure your company\u2019s privacy and restrict unauthorized third parties, keep the settings of your AGMs private. It will enable you to discuss future plans freely in a secure virtual space.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"7-practice-before-the-dday\"><span class=\"ez-toc-section\" id=\"7_Practice_Before_the_D-Day\"><\/span>7. Practice Before the D-Day<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Prior to the D-day, do as many rehearsals as possible. Do rehearsals in front of your friends and family or record yourself while doing rehearsals in dress code. Listen to the recordings, correct them where you went wrong. You are still left with the time to fix it before the live virtual AGM. Ensure all the technical pieces of equipment are up to the mark and the internet connection is stable before the virtual AGM goes Live.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"8-do-a-dry-test-run\"><span class=\"ez-toc-section\" id=\"8_Do_a_Dry_Test_Run\"><\/span>8. Do a Dry Test Run<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Before the actual date of your virtual AGM, do a dry test run to ensure everything is in place. It will help you to prevent any last-minute technical errors. If any technical glitches erupt, you are still left with time to fix them before the actual event.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"9-be-ready-with-a-plan-b\"><span class=\"ez-toc-section\" id=\"9_Be_Ready_With_a_Plan_B\"><\/span>9. Be Ready With a Plan B<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Having a backup plan will help you in saving your virtual AGM if any technical hiccups occur at the last minute. Always be ready with a plan B in hand to ensure the smooth delivery of your virtual AGM. Make sure, your attendees are aware of your plan-B, even before the event starts to keep everyone on the same page.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"10-push-feedback-forms\"><span class=\"ez-toc-section\" id=\"10_Push_Feedback_Forms\"><\/span>10. Push Feedback Forms<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Once the virtual AGM concludes, send push feedback to your participants. Ask them to share their honest feedback before leaving the meeting. It will help you in identifying which aspects of the event performed better and which need improvement. It will help in identifying impediments to work for future AGMs.<\/p>\n\n\n\n<span class=\"embedd-msg-box\">\r\n  <span class=\"msg-title\">\r\n    <span>Host Virtual & Hybrid Events<\/span>\r\n  <\/span>\r\n  <p>Take your events online in a visually captivating environment with World's No.1 Virtual Event Platform<\/p>\r\n  <span class=\"actions\">\r\n    <a href=\"https:\/\/www.dreamcast.in\/getstarted.php\" class=\"btn-fill\">Free Demo<\/a>\r\n    <a href=\"https:\/\/www.dreamcast.in\/blog\/\" class=\"btn-bdr\">More Articles<\/a>\r\n  <\/span>\r\n<\/span>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"stepfour\"><span class=\"ez-toc-section\" id=\"What_are_the_Key_Advantages_of_Virtual_AGMs\"><\/span>What are the Key Advantages of Virtual AGMs?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"619\" height=\"411\" src=\"https:\/\/www.dreamcast.in\/blog\/wp-content\/uploads\/2020\/06\/Virtual-Events-and-AGMs.png\" alt=\"Virtual Events and Meetings and Virtual AGMs\" class=\"wp-image-2182\" srcset=\"https:\/\/www.dreamcast.in\/blog\/wp-content\/uploads\/2020\/06\/Virtual-Events-and-AGMs.png 619w, https:\/\/www.dreamcast.in\/blog\/wp-content\/uploads\/2020\/06\/Virtual-Events-and-AGMs-300x199.png 300w\" sizes=\"auto, (max-width: 619px) 100vw, 619px\" \/><\/figure><\/div>\n\n\n\n<p>Apart from being the most feasible option to conduct virtual meetings in recent times of global crisis, virtual annual general meetings offer a number of advantages to the organizations.&nbsp; It resolves various barriers right from geographical constraints, disability, isolation, and so on. Let\u2019s have a look at some benefits of virtual AGMs that can help any organization to carry meetings with shareholders.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"1-higher-accessibility\"><span class=\"ez-toc-section\" id=\"1_Higher_Accessibility\"><\/span>1. Higher Accessibility<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Virtual AGMs are highly accessible as it allows attendees to join the meeting on any device, from anywhere. Certainly, It allows your events to be exclusive and more effective because all your shareholders can attend the meeting online, who fail to attend in-person events. A Livestream of virtual annual general meetings is accessible to every registered member of the meeting.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"2-increased-attendance\"><span class=\"ez-toc-section\" id=\"2_Increased_Attendance\"><\/span>2. Increased Attendance<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Organizations that have opted for virtual AGMs, have experienced an increase in attendance. It allows attendees to register and tune in remotely, thus increases the participation in the virtual event.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"3-costefficient-measure\"><span class=\"ez-toc-section\" id=\"3_Cost-Efficient_Measure\"><\/span>3. Cost-Efficient Measure<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Another merit of Virtual AGMs is, it is a cost-effective measure when compared to in-person meetings. It reduces the travel cost, accommodation, and venue that the company has to look at if they opt for in-person AGMs. The virtual AGMs eliminate it completely. As a result, it makes your event a super hit without costing much.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"4-better-engagement\"><span class=\"ez-toc-section\" id=\"4_Better_Engagement\"><\/span>4. Better Engagement<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Virtual annual general meetings boost better engagements than in-person annual general meetings. Moreover, voting procedures for polls, Q&amp;A sessions, and topics are concise and clear that helps in boosting engagement.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"5-keeps-the-record\"><span class=\"ez-toc-section\" id=\"5_Keeps_the_Record\"><\/span>5. Keeps the Record<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Virtual AGMs are trackable and keep the record of the entire <a href=\"https:\/\/www.dreamcast.in\/blog\/virtual-event\/\">virtual event<\/a> right from the number of registered attendees, guests, polls, views, and so on. It allows instant recording of the data and concise tracking, therefore, you can see every detail in real time.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"6-mobile-friendly\"><span class=\"ez-toc-section\" id=\"6_Mobile_Friendly\"><\/span>6. Mobile Friendly<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Virtual AGM platforms are compatible with various mobile devices and are easily accessible through them.. Device and browser compatibility is important in order to offer a seamless experience to attendees.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"stepfive\"><span class=\"ez-toc-section\" id=\"Why_Should_You_Adopt_Virtual_AGM_Solutions\"><\/span>Why Should You Adopt Virtual AGM Solutions?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"616\" height=\"481\" src=\"http:\/\/www.dreamcast.in\/blog\/wp-content\/uploads\/2020\/06\/Virtual-AGM.png\" alt=\"Virtual Meeting Solutions\" class=\"wp-image-2183\" srcset=\"https:\/\/www.dreamcast.in\/blog\/wp-content\/uploads\/2020\/06\/Virtual-AGM.png 616w, https:\/\/www.dreamcast.in\/blog\/wp-content\/uploads\/2020\/06\/Virtual-AGM-300x234.png 300w\" sizes=\"auto, (max-width: 616px) 100vw, 616px\" \/><\/figure><\/div>\n\n\n\n<p>With the advancements in technology and the emergence of virtual events platforms, a large number of companies have switched to virtual AGMs from the conventional ways of organizing annual general meetings. Virtual annual general meetings are accessible on mobile devices too. In short, it can be accessed from any corner of the world on any device. Let\u2019s have a look at some reasons why an organization need to adopt hybrid or virtual AGMs:&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"1-allows-every-shareholder-to-put-up-their-point\"><span class=\"ez-toc-section\" id=\"1_Allows_Every_Shareholder_to_Put_Up_Their_Point\"><\/span>1. Allows Every Shareholder to Put Up Their Point<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Virtual AGMs allow everyone to voice out their options about a topic discussed in the meetings. Some shareholders voice out their opinions loud and clear in a debate with a chairman. Whereas for some shareholders debating about strategies with a chairman in front of all seems to be an eerie task. Interactive digital tools in virtual AGMs allow members to submit their questions while messaging thus overcoming the barrier of speaking in a debate loud and clear. In short, it offers the best medium\/platform for 2 way communication.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"2-goodbye-to-paperwork\"><span class=\"ez-toc-section\" id=\"2_Goodbye_to_Paperwork\"><\/span>2. Goodbye to Paperwork<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Virtual AGMs allow you to say goodbye to paperwork. Right from the attendance of shareholders, planning agendas, and so on can be managed digitally. Apart from being convenient, the usage of the smartphone app looks more professional to shareholders as compared to paperworks.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"3-better-transparency-and-accuracy\"><span class=\"ez-toc-section\" id=\"3_Better_Transparency_and_Accuracy\"><\/span>3. Better Transparency and Accuracy<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Transparency is necessary when it comes to corporate governance. Virtual AGMs give more accurate results when compared to in-person meetings as paper ballots are subsided by digital methods for voting. The voting process is far more transparent and accurate in virtual annual general meetings. The results are displayed to the attendees instantly.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"4-virtual-annual-general-meetings-are-inclusivenbsp\">4. Virtual Annual General Meetings are Inclusive <\/h3>\n\n\n\n<p>In conclusion, virtual annual general meetings allow every shareholder to attend them .In-person meetings limit some shareholders to attend it as they cannot afford to travel just to attend a meeting. Therefore, use virtual AGMs to host event virtually and bring all under a single roof, giving the opportunity to all members to present their opinions.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"wrapping-it-up\"><span class=\"ez-toc-section\" id=\"Wrapping_It_Up\"><\/span>Wrapping It Up<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>In the current times, more and more companies are entering a gateway to digitalization and are switching to virtual annual general meetings from traditional ways. Virtual AGMs not only boost engagement and allow shareholders to voice out their opinions but allow companies to achieve their desired business goals as well. If you are still dwelling on old conventional ways of organizing your events with shareholders, pace up your game and enter the digital era with Virtual AGMs, <a href=\"https:\/\/www.dreamcast.in\/blog\/how-to-execute-virtual-events-and-virtual-conferences\/\">Virtual Events and Conferences<\/a>.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>As we entered the new gateway of digitalization, virtual events, meetings, trade shows, fairs, conferences, and virtual AGMs have paced up its game and became immensely popular. With the recent crisis of global pandemic that hit all nations, more and more companies are relying on virtual AGM solutions each passing day for exchanging their thoughts &hellip; <\/p>\n<p class=\"link-more\"><a href=\"https:\/\/www.dreamcast.in\/blog\/virtual-agm\/\" class=\"more-link\">Continue reading<span class=\"screen-reader-text\"> &#8220;All About Virtual AGMs&#8221;<\/span><\/a><\/p>\n","protected":false},"author":4,"featured_media":4961,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[8,9],"tags":[],"class_list":["post-2140","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-virtual-events","category-webinars"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Virtual AGMs | Webcast Virtual Annual General Meetings<\/title>\n<meta name=\"description\" content=\"Virtual AGMs are the most popular events for companies these days. Know what is virtual annual general meetings, why and how to host AGM video conferencing.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.dreamcast.in\/blog\/virtual-agm\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Virtual AGMs | Webcast Virtual Annual General Meetings\" \/>\n<meta property=\"og:description\" content=\"Virtual AGMs are the most popular events for companies these days. Know what is virtual annual general meetings, why and how to host AGM video conferencing.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.dreamcast.in\/blog\/virtual-agm\/\" \/>\n<meta property=\"og:site_name\" content=\"Dreamcast Blog\" \/>\n<meta property=\"article:published_time\" content=\"2020-06-01T13:01:06+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2023-07-10T11:15:24+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.dreamcast.in\/blog\/wp-content\/uploads\/2020\/06\/All-About-Virtual-AGMs-june-1-2020.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"600\" \/>\n\t<meta property=\"og:image:height\" content=\"600\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Pushpak Kacholia\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Pushpak Kacholia\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"12 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/www.dreamcast.in\\\/blog\\\/virtual-agm\\\/#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/www.dreamcast.in\\\/blog\\\/virtual-agm\\\/\"},\"author\":{\"name\":\"Pushpak Kacholia\",\"@id\":\"https:\\\/\\\/www.dreamcast.in\\\/blog\\\/#\\\/schema\\\/person\\\/926d75849258932c37063db2883a3280\"},\"headline\":\"All About Virtual AGMs\",\"datePublished\":\"2020-06-01T13:01:06+00:00\",\"dateModified\":\"2023-07-10T11:15:24+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\\\/\\\/www.dreamcast.in\\\/blog\\\/virtual-agm\\\/\"},\"wordCount\":2301,\"commentCount\":0,\"image\":{\"@id\":\"https:\\\/\\\/www.dreamcast.in\\\/blog\\\/virtual-agm\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/www.dreamcast.in\\\/blog\\\/wp-content\\\/uploads\\\/2020\\\/06\\\/All-About-Virtual-AGMs-june-1-2020.jpg\",\"articleSection\":[\"Virtual Events\",\"Webinars\"],\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\\\/\\\/www.dreamcast.in\\\/blog\\\/virtual-agm\\\/#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/www.dreamcast.in\\\/blog\\\/virtual-agm\\\/\",\"url\":\"https:\\\/\\\/www.dreamcast.in\\\/blog\\\/virtual-agm\\\/\",\"name\":\"Virtual AGMs | Webcast Virtual Annual General Meetings\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/www.dreamcast.in\\\/blog\\\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\\\/\\\/www.dreamcast.in\\\/blog\\\/virtual-agm\\\/#primaryimage\"},\"image\":{\"@id\":\"https:\\\/\\\/www.dreamcast.in\\\/blog\\\/virtual-agm\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/www.dreamcast.in\\\/blog\\\/wp-content\\\/uploads\\\/2020\\\/06\\\/All-About-Virtual-AGMs-june-1-2020.jpg\",\"datePublished\":\"2020-06-01T13:01:06+00:00\",\"dateModified\":\"2023-07-10T11:15:24+00:00\",\"author\":{\"@id\":\"https:\\\/\\\/www.dreamcast.in\\\/blog\\\/#\\\/schema\\\/person\\\/926d75849258932c37063db2883a3280\"},\"description\":\"Virtual AGMs are the most popular events for companies these days. 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